What are the steps to follow to plan a toddler’s birthday party?


Planning a toddler’s birthday party can be an overwhelming process, especially when you have no idea where to begin. Just like any event, a kid’s birthday party also requires so many tasks to be done! You need to look for a venue, decide on the décor, buy party favours and even decide birthday cake’s design as well as flavour! Fret not… you are not in this alone… we are here to help you with our step-by-step guide that will let you plan the perfect birthday party for your kid without any hassle!

Here are the steps…

Begin with, selecting a theme

The whole process of planning a birthday party begins with choosing a theme for the birthday party! Though not all parties need to have a theme if you have one then it gets a little easy to plan everything around it! Also, it makes the party more unique as well as aligns with your child’s interests. All you need to think, about is your child’s favourite character or a movie! You can even give a thought to their favourite places to visit or toys. For some theme themes, you can find party accessories easily whereas for some you need to put in some effort! There are birthday celebration places in Delhi that cater to such themes and even provide you décor as per your choice!

If you’re having trouble figuring out a theme then here are some popular themes:

  • Minions
  • Cocomelon
  • Mermaid
  • Disney Princesses
  • Unicorns
  • Superheroes
  • Dinosaurs
  • Pirates

Determine the Guest List and Send Invitations

The next step after finalising the theme is to determine your guest list! After that, you can get the invites made and send them! This may sound easy but it is difficult! The best way to decide your guest list is by determining a budget and then accordingly how many children can be covered in that budget. Trust us, this is a convenient way and then you can start choosing the main guests, such as your close family members and friends. After that, if there is some wiggle room, then you can go ahead and add others. It’s important to know what kind of party you want before you make your guest list. Also, you need to consider…

  • Number of guests in your budget
  • How big or small do you want your party to be?
  • Do you want it to be kid-friendly or for family members?
  • Is that party venue perfect for your gathering?

Then comes the invites, you can get them designed as per the theme and get started with sending them!

Choose the venue

You will be having a lot of options of venues for your kid’s party but you need to consider some things before selecting one! It is always a good idea to hire a venue, instead of throwing a party at home as it will provide sufficient area for games, activities, take pictures, plus set up and clean up. This will also save a lot of time and stress. While selecting the venue you need to keep the budget, weather, and age of your kid in mind.


No party is complete without food! You must be thinking how difficult would it be to arrange food for kids but there are certain things that you need to give attention to!

Before deciding on the menu, it’s important to ask yourself these questions:

  • Should the menu include only kid-friendly items?
  • Do you need the main course too?
  • What kind of desserts do you want?

It’s better to have a catering service rather than ordering food individually!

Décor & Party Favours

Most of the venues have an in-house décor team that can deck up the venue as per the theme and even arrange party favours as well. Though you can hire a decorator who can design as per your theme and even get favours too! Usually, a birthday party décor requires the below-mentioned elements…

  • Balloons
  • Figurines as per the theme
  • Streamers
  • Tablecloths
  • Centrepieces
  • Birthday banner/sign
  • Party hats
  • Confetti
  • Ribbons

For party favours, you can get customised mugs, colour kits, stationery, board games, puzzles and so on depending upon the age group of kids!

Entertainment for the party guests 


Again, no kid’s party is complete without entertainment and games for the little guests!

There are plenty of options when it comes to party games. But before deciding on the games you need to keep in mind the age of the kids so that your options are suitable for them. We would advise you to choose games that are designed for a group of children to play together. You wouldn’t want to choose games that won’t be involving all the kids and leave out half of the party guests.

Even the venue, plays an important role in games too. For example, if the party is at an open venue, then probably you will have room to bring a game that requires a large setup. But if it’s a closed venue stick to games that don’t need materials or little materials. Trust us, there will be a good amount of effort required to set games up.

Create a Checklist for the Day Of the Event 

Creating a checklist for event day can help you check all the tasks so that you don’t forget anything the day of. Here’s a list of five helpful things on the checklist to make sure you have everything ready!

  • Number of guests
  • Food items on the menu
  • Decorations as decided
  • Games setup
  • Party favours

These are the most important things that are must and besides that, you can include other things as well.

These steps will surely help you plan the perfect birthday party for your kid and also suit your wallet! Such steps can prove to be a good outline for you and your family. Make sure you choose things that work best for you and to make it more professional you can always hire a planner!


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